Recruitment Process Template

What's Included

This template contains 13 tasks with built-in dependencies, milestones, and realistic duration estimates. Each task includes a description so your team knows exactly what needs to happen.

1. 1
   Project Kickoff

   Align stakeholders on recruitment goals, roles, and timelines
   Milestone
2. 2
   Create Job Description

   Collaborate with hiring manager to finalize job requirements and posting
   3 days
3. 3
   Stakeholder Job Description Review

   Review job description with hiring manager and HR for approval
   2 days
4. 4
   Post Job on Multiple Platforms

   Publish job listings on career site, job boards, and social channels
   2 days
5. 5
   Source Candidates

   Proactively identify and engage qualified candidates through networking and outreach
   1 week
6. 6
   Screen Resumes

   Review applications against job requirements and score candidates
   4 days
7. 7
   Conduct Initial Phone/Video Interviews

   Schedule and execute first-round interviews with shortlisted candidates
   6 days
8. 8
   Conduct In-Depth Interviews

   Coordinate technical assessments, panel interviews, and work trials
   6 days
9. 9
   Perform Reference Checks

   Verify candidate background, employment history, and qualifications
   3 days
10. 10
    Offer Review and Legal Compliance

    HR/legal review of offer package before sending
    3 days
11. 11
    Prepare Offer Package

    Finalize compensation, benefits, and employment terms for top candidate
    3 days
12. 12
    Negotiate and Secure Acceptance

    Address candidate questions, counteroffers, and finalize acceptance
    1 week
13. 13
    Project Complete

    Confirm successful candidate acceptance and handover to onboarding team
    Milestone

Who This Is For

HR recruiters and talent acquisition leads use this template to manage the full hiring pipeline from job description creation to offer acceptance. It sequences every step of the recruitment process, ensuring proper approval workflows and compliance checks are built into the timeline.

Why Use LoopGantt

Recruitment timelines are unpredictable because candidate availability and interview scheduling vary wildly. LoopGantt lets you adjust interview dates on the fly, see how delays cascade into offer timelines, and keep hiring managers updated with a visual timeline they can understand.

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