Employee Onboarding Template

What's Included

This template contains 15 tasks with built-in dependencies, milestones, and realistic duration estimates. Each task includes a description so your team knows exactly what needs to happen.

1. 1
   Project Kickoff

   Align stakeholders on onboarding program goals and timeline
   Milestone
2. 2
   Create Onboarding Plan

   Define onboarding process, roles, and key milestones
   3 days
3. 3
   Set Up Workspaces

   Procure equipment and prepare workstations for new hires
   5 days
4. 4
   Develop Training Materials

   Create company policies, role-specific guides, and compliance documents
   4 days
5. 5
   Schedule Pre-Boarding Tasks

   Coordinate background checks, paperwork, and benefits enrollment
   3 days
6. 6
   Preparation Complete

   All pre-employment resources finalized
   Milestone
7. 7
   Day 1 Welcome Session

   Host orientation with company overview, safety training, and IT setup
   1 day
8. 8
   Department-Specific Training

   Role-specific training with team leads and mentors
   3 days
9. 9
   First Week Integration

   Shadowing, team introductions, and initial goal setting
   5 days
10. 10
    Ongoing Support Scheduling

    Arrange monthly check-ins, mentorship, and additional training
    2 days
11. 11
    Integration Complete

    Employee meets productivity benchmarks and receives positive feedback
    Milestone
12. 12
    Stakeholder Review

    Review onboarding program with key stakeholders
    1 day
13. 13
    Documentation Handover

    Prepare and hand over onboarding program documentation
    1 day
14. 14
    Conduct Program Review

    Gather feedback from new employee and managers to refine onboarding
    2 days
15. 15
    Project Complete

    Onboarding program successfully implemented and evaluated
    Milestone

Who This Is For

HR managers and people operations teams use this template to ensure new hires have a structured, welcoming first month. It covers pre-boarding logistics, day-one orientation, department-specific training, and the often-forgotten program review phase that helps improve the onboarding experience over time.

Why Use LoopGantt

Onboarding involves parallel preparation tasks (workspace, training materials, IT access) that must all complete before the new hire's start date. LoopGantt shows these parallel tracks on a single timeline, making it easy to see if any preparation task is at risk of missing the start date.

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