Wedding Planning Template

What's Included

This template contains 16 tasks with built-in dependencies, milestones, and realistic duration estimates. Each task includes a description so your team knows exactly what needs to happen.

1. 1
   Project Kickoff

   Align stakeholders on goals, budget, and timeline
   Milestone
2. 2
   Set Budget and Priorities

   Define financial limits, non-negotiable requirements, and optional items
   5 days
3. 3
   Contingency Planning

   Develop backup plans for weather, vendor failures, and timeline adjustments
   3 days
4. 4
   Select and Book Venue

   Visit 3+ venues, finalize contract and payment terms
   1 week
5. 5
   Finalize Guest List

   Create and validate final guest count with venue capacity
   5 days
6. 6
   Vendor Selection (Catering, Photography, etc)

   Research, interview, and book key vendors
   1 week
7. 7
   Attire and Accessories

   Select and order wedding party attire
   1 week
8. 8
   Create Invitations and Guest Communications

   Design, print, and send save-the-dates and formal invitations
   1 week
9. 9
   Venue Setup Planning

   Finalize layout, decor, and seating plan
   1 week
10. 10
    Stakeholder Approval

    Final review and sign-off by wedding couple on all plans
    2 days
11. 11
    Coordinate Vendor Details

    Confirm menus, timelines, and technical needs with all vendors
    1 week
12. 12
    Finalize Guest Management

    Track RSVPs, manage dietary restrictions, and plan accommodations
    5 days
13. 13
    Rehearsal and Final Walkthrough

    Conduct full event rehearsal with vendors and key participants
    3 days
14. 14
    Wedding Day

    Execute all planned elements for the ceremony and reception
    Milestone
15. 15
    Post-Event Follow-Up

    Send thank-you notes, finalize payments, and archive records
    5 days
16. 16
    Project Complete

    Formal handoff and final approval
    Milestone

Who This Is For

Engaged couples and wedding planners use this template to organize every aspect of a wedding from budget setting through post-event follow-up. It coordinates parallel workstreams like venue booking, vendor selection, and invitation management, ensuring nothing falls through the cracks during the most important celebration of your life.

Why Use LoopGantt

Wedding planning spans months with dozens of vendors and family members to coordinate. LoopGantt gives you a shareable visual timeline that everyone can understand, automatically adjusts dates when venues or vendors cause delays, and helps you see at a glance whether you are on track for your big day.

Related Templates